Project Management Tools and Methods: An Overview

Business Planning

Numerous software, technologies, and applications are shaping project management for the modern world and hence, it becomes important to stay ahead with the daily evolving digital world. Project managers are required to be persistent in learning new procedures and best practices to optimize their work project cycle and its process. However, it can be challenging to decide which sources of information to trust and follow, with so much information on the internet in the form of videos, blogs, articles, infographics, etc.

The essence of Project Management Tool

Project management tools facilitate you to efficiently establish a hierarchy of jobs for the effective conclusion and let you imply steps that are sequential and tasks that are dependent on one another, making it easier for the team to perform the tasks.

Task List Management

With easy task management for all the projects, you can enhance your productivity, check due tasks on your task list, and also, you can filter task lists by project, owner, due date, and more.

It is simple to update the status of your assigned tasks online as cloud-based software allows you to log in from anywhere and on any device. You can attach links, files, and notes to track comments, document handoffs, and production notes plus you can have discussions about the tasks in real-time.

Additionally, task list management allows you to easily share and collaborate on tasks with other software. It can be any task to be shared with a team member or you can share the task URLs with anyone. You can also be linked to tasks from different systems so that you can check and update tasks as you keep working.

Real-Time Dashboards

With a real-time dashboard, your project dashboard can be up-to-date from your team, so get dashboard widgets that will help you to monitor tasks, teams, costs, and more. The project dashboard updates immediately when your team refreshes its tasks and timesheets, making spreadsheets useless, so you are always aware of your productivity.

Various Project Management Methods

All the project management systems eventually achieve the same thing i.e. a completed project, but with different approaches. Generally, there are many project management methods, however, the primary ones that are used most frequently are listed below:

1. Waterfall Project Management

Despite being the oldest method, it is still used by several development teams that include operating in waves with every step being profoundly dependent on the one before it. Waterfall Project management is much slower than its equivalent, it is useful for those seeking fabrication. 

While the waterfall style is much slower than its counterparts, it can be useful for those looking to have a lot of fabrication or predictability. Unfortunately, it can result in numerous hang-ups, especially if bugs are detected during a later step in the process for which previous steps must be revisited.

2. Agile Project Management

As the name suggests, Agile is a speedier and also versatile answer to the dated waterfall model. It isn’t a definite project management system, but a mindset that is implemented to distinct versions of project management involving work in smaller sprints that allow projects to turn whenever required.

3. Scrum Project Management

It can be said that Scrum is the epitome of agile as it’s fast, able to turn easily, and small in scope. Scrum is all about doing sprints to achieve projects in small pieces, usually based on a one-month timetable. Scrum is excellent for smaller teams that wish to iterate fast.


4. Lean Project Management

Lean management is all about the procedure, focusing on a customer-first mindset and how processes can be stripped away to deliver the best, but it has higher importance for trimming the fat. It gives the most affordable, timely experience for customers. With so many project management strategies available, the decision to pick the right one must be taken wisely.